Paralegal & Executive Assitant

Key Responsibilities A. Legal Counsel & ParalegalSupport Draft, review, and prepare a variety of legal documents, including letters, contracts, non-disclosure agreements, and routine legal correspondence. Prepare and compile board reports, internal compliance materials, and business presentations with legal content. Conduct basic legal research and summarize findings on relevant laws, regulations, and case precedents impacting the Group's operations. Manage and organize legal files, documentation, and databases, ensuring easy retrieval and strict confidentiality. Liaise with external law firms and regulatory bodies as directed, coordinating responses and tracking progress. B. Executive & Administrative Support Provide comprehensive secretarial and administrative support to Managing Director, managing a complex and dynamic schedule. Arrange, coordinate, and prioritize all business meetings, including agenda preparation, venue booking, and logistics. Manage personal appointments and commitments for Managing Director with the same level of professionalism and efficiency. Handle confidential correspondence, emails, and communications on behalf of the Managing Director. Make detailed travel arrangements (flights, accommodation, ground transport, visas) for both business and personal trips. Process expenses and maintain a systematic filing system for all administrative and personal documents. Qualifications & Requirements Education: Bachelor of Laws (LL.B.) or Juris Doctor (J.D.) from a recognized University. Admission to the bar in [Jurisdiction, e.g., Singapore, Hong Kong, etc.] is highly preferred. Candidates with a Paralegal Certification and exceptional experience may be considered. Experience: Minimum of 3-5 years of combined experience in a legal role (law firm or in-house) and as a personal/executive assistant to C-suite level management. Technical Skills: Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in legal research tools (e.g., LexisNexis, Westlaw). Excellent typing speed and accuracy. Personal Attributes: Utmost Discretion & Trustworthiness: Ability to handle highly sensitive business and personal information with integrity. Exceptional Communication: Flawless written and spoken English. Ability to draft clear, professional, and legally sound documents. Proactive & Anticipatory: Ability to think ahead, identify needs, and solve problems before they arise. Superb Organization: Expert in time management, prioritization, and multi-tasking in a fast-paced environment. Resilience & Flexibility: Ability to work under pressure, adapt to changing priorities, and maintain a professional demeanor.