Training Executive/ Assistant Training Executive (Admin & Facilities)

Office and Training Facilities Administration Upkeep training and office facilities including coordination of scheduled maintenance and upgrading works Provide administrative and logistical support including maintaining and updating training and office assets and inventories Administer maintenance contracts, including renewal of contracts for training and office administration supplies and equipment, maintenance of facilities and renovation of premises Administer the procurement and purchase of training and office supplies, equipment and other items and services including monitoring of their usage, conditions and stock levels, putting up recommendations, getting quotations, placing orders, raising purchase requisitions, processing payments and ensuring delivery and quality of products and services Administer the disposal of assets and other items, ensuring proper documentation, etc Upkeep the department’s ICT equipment inventory and needs including sourcing, procuring, maintaining and disposing Coordinate with relevant parties including ICT departments on technical support, regular maintenance, patches and updates and IT security of the computers Staff Administration Provide administration support on staff matters including processing of staff’s benefits, leave, claims, etc and coordinating arrangements for onboarding of new staff Administer course enrolments, registrations and confirmation for local external courses Administer trainers’ matters including payment to trainers Training and Other Administrative Functions Assist to coordinate and monitor section budget including operating and capital expenditures Assist to coordinate the submission of management and financial reports, covering training statistics and expenditures/ budgets Ensure proper documentation and governance including filing of documents, compliance with policies, regulations, etc Administer training subsidies and funding with relevant governmental agencies and institutions Collate training eva…