Senior Officer/ Executive, Leasing Admin

Job Responsibilities 1. Lease Documentation Processing · ACRA search on tenants and prospects · To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments · Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants · Maintain timely submission and update tenants’ sales on a monthly basis · Timely update concluded deals, and update COC required documentations 2. Viewing Arrangements · Attend to phone enquiries and making viewing arrangements · Maintaining calendars of team for viewing arrangements · Calculation of area for proposed subdivided units 3. Vacancy Listing · Maintain vacancy listing and agent mailing list, monthly · To send and follow up of prospecting emails to prospects 4. Arrears Management · To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges 5. Tenant’s Insurance Policies · To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP 6. Tenants Related Matters · Arrange for flowers to be sent for tenant’s business commencement 7. Procurement · Create purchase requests and ensure payments are timely remitted 8. Contact Database · Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts 9. URA Occupancy Reporting · Reporting of building occupancy in URA portal 10. Any other ad-hoc duties assigned You will also manage the network of property leased from external Landlord · Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely. · Liaise with internal stakeholder to renew insurance policies on an annual basis Job Requirements · 1 to 2 years of administration / operations experiences · Able to work in fast paced environment and meet timelines · Well-conversant in Microsoft Office applications (MS Word/Excel) · Details-oriented and quality conscious · Good follow through skills · Pleasant personality and good interpersonal skills · You should have a Diploma/ Degree in Real Estate/Building/Business We regret to inform that only shortlisted candidates will be notified.