Team Secretary (Serving Senior Management Team)

about the company My client is a global energy giant and Asia’s largest producer and distributor of oil and gas. about the job As an Executive Support, you will play a pivotal role in ensuring smooth day-to-day office operations while providing high-level, multifaceted administrative support to senior management. This role offers strong exposure to senior stakeholders and cross-functional projects, making it an excellent opportunity to expand your business acumen. Key Responsibilities: Executive Secretariat: Manage complex calendars, schedule meetings, handle expense claims, draft documents, and manage business reservations for senior management. Travel & Delegation Management: Oversee end-to-end corporate travel logistics (flights, visas, hotels), manage travel vendors, and coordinate high-profile HQ delegation visits, stakeholder engagements, and MOU signings. Global Mobility Support: Manage housing arrangements for Management Team secondees, including agent liaison, lease negotiations, and maintenance coordination. Finance & Procurement: Handle procurement activities, process documents, and perform payment verifications (invoices, approval requests) in line with company policies. Reporting & Communication: Prepare and draft comprehensive meeting minutes and reports in both English and Chinese for weekly and quarterly HQ submissions. Events & Operations: Plan and execute company events (CSR initiatives, business functions) and provide general office administrative support (driver management, office supplies). About the Manager/Team You will be working closely with 2 other secretaries and supporting a team of 11 - 12 stakeholders. skills and experience required Applicants need to be minimally Bachelor’s degree in any discipline, with a minimum of 3 years of relevant experience in a secretarial or executive support role. Excellent communication skills with the ability to draft professional reports and handle housing/HQ correspondence in both English and Chinese t…