1 Year Admin Assistant (Up To $2,500) #Njn

Location: Kaki Bukit • Data entry unit by unit for almost 7000 equipment • Separately monitor quarterly return of PMS for home lift and special frequency of servicing • Separating out carbon copy to finance • Retrieval of PMS upon customer request • Filing of PMS by job sites by month • Support finance/ commercial on PMS retrieval for invoicing and payment claims • Filing of service reports by job sites by month (more than 3000 copies per month for CBKs, follow ups and repair works) • Search of service reports for chargeable jobs • Scanning of all new and renewed contracts into P drive • Filing of contracts into compactors with one file for each contract • Sorting and saving of eForm emails into drives for the entire portfolio • Scanning of Service Reports • Arrangement of physical tool bags in store • Paperwork of toolbag management • Recording of committed fee for statutory tests • Sending of hard copy invoices to customer • Filing of repair invoices + service reports • Manual entry of timesheets work done before creation of orders • Manual creation of servicing schedule in accordance to SL calendar to customers • Maintenance of Master Servicing schedule • Quarterly Archiving and scanning if required • Support receptionist duty (average 1 day per month) • Audit support for retrieval of documents • Preparation and mailing of DLFI letters • Adhoc administration tasks Jessica Nguyen Huynh Thanh Truc CEI Reg. No. R23113787 EA License No. 99C4599 We regret that only shortlisted candidates will be notified.