Admin Executive Associate - Healthcare (Govt/6Months) - Up To $3.5K #Hao

Salary: up to $3500 Duration: 3+3 months contract Working Days & Hours: Mon-Fri office hours Location: Novena Job Description: . Office Administration & Records Management • Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence in accordance with hospital standards. • Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow-up. • Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record-keeping. • Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines. • Manage office supplies and stationery, ensuring sufficient stock is maintained at all times. 2. Meeting Support & Note-Taking • Schedule and coordinate meetings, book venues, and ensure rooms are set up with the necessary equipment and materials ahead of time. • Attend meetings as assigned to take clear and accurate notes, and distribute minutes to attendees following approval. • Follow up on meeting action items and assist in compiling status updates for the team. 3. Events & Exhibition Logistics • Provide logistical support for hospital-wide events, forums, and engagement sessions organised by the team, including venue booking, setup coordination, and on-the-day support. • Liaise with vendors for displays, exhibitions, and visual materials, coordinating delivery, installation, and removal in line with event timelines. • Assist in preparing presentation materials, collaterals, and briefing packs for internal and external stakeholders. 4. Staff & General Support • Assist with onboarding of new team members, including coordinating access, IT setup, and induction arrangements. • Handle internal communications and correspondence professionally, including responding to general enquiries and directing queries to the right person. • Support the team with any other administrative or operational tasks as assigned by the supervisor or Head of Department. Job Requirements: Min Diploma in any course w min 1 yr of relevant admin experience, preferably in healthcare sector Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg Ally Audrey Lok Xin Woon Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R21102307 allylok@recruitexpress.com.sg