Admin Assistant (Rehabilitation Services)

Responsibilities and Duties: Departmental Administration & Operations Provide general administrative and operational support to the Rehabilitation Department. Coordinate departmental meetings and administrative activities. Coordinate orientation for interns, students and job shadowers. Manage staff and student administrative matters. Process and coordinate administrative claims. Generate departmental reports and statistics as required. Training & Education Support Coordinate training logistics with the Rehabilitation Education and Training Team. Carry out training evaluations with the Rehabilitation Education and Training Team. Procurement, Inventory & Resource Management Source quotations and assist with procurement and purchasing activities. Perform inventory control, stock management and maintenance. Conduct inventory and asset verification checks. Monitor resource utilisation and highlight issues relating to resource usage and targets. Quality Improvement Assist in identifying operational issues and areas for improvement. Recommend and implement process improvement initiatives. Staff Welfare & Engagement Administer funds for social and recreational activities within the Rehabilitation Division. Recommend and provide feedback on the utilisation of staff welfare funds. General Responsibilities Prepare reports, data and statistics as required. Perform other duties and projects as assigned by the supervisor. Job Specifications Diploma in Business Administration, Healthcare Administration, Office Management, or a related discipline. Preferably 1-3 years working in administrative or operations support, preferably in a healthcare setting. Experience in procurement, inventory management or data reporting willbe an advantage. Proficient in computer applications Good planning and time management skills Able to prioritise work effectively Maintain the confidentiality, integrity and security of departmentalinformation, data and records. Fresh graduates with relevant internship experience may also be considered.