Programmes And Partnerships Cum Admin Executive

Core Function This is a dual reporting position. As the Programmes and Partnerships (P&P) Executive, the incumbent assists the HOD in programme planning, development and implementation tailored for persons with disabilities (PWDs), as well as managing partners/stakeholders including Allied Health Professionals (AHPs), corporate partners, community partners, volunteers and caregivers. This role focuses on managing AHP partnership/intervention and engaging caregivers. Hence, the P&P Executive works closely with caregivers and clients, AHPs and colleagues, to create a supportive environment that promotes personal growth and community integration for the clients. Working directly with the Executive Director, the incumbent provides high-level strategic and administrative support. This role acts as a key resource in advancing organisational goals by coordinating strategic projects with the Management team, and leading SUN-DAC's compliance and governance initiatives. Core Responsibilities 1. Management of AHP services Coordinates and manages the contracts, including the deployment and performance evaluation of the outsourced AHP services Executes and reviews the monthly training plans by the AHPs for the Training Officer group Assists in planning and delivering structured interventions with the AHPs, and reviews the processes and effectiveness Works together with the AHPs to prepare quarterly reports for Board Programme Committee and monthly report for Management meetings 2. Collaboration with Partners Engages with schools, community partners, and corporate partners to share about SUN-DAC's services and conduct workshops on understanding and communicating with PWDs Recruits suitable volunteers or interns to support with community-based and AHP programmes 3. Caregiver Engagement Plans, organises, and executes caregivers' engagement sessions through various platforms to ensure that the caregivers are engaged, aligning to the strategic plan Facilitates feedback and prepares reports and summary of the engagement session to ensure that the engagement is effective Tracks budget utilisation for caregiver engagement Seeks out collaborations and partners for caregiver's engagement session 4. Administrative Duties in the Programmes and Partnerships Team Coverage for the other team members in their absence, in the area of volunteer management, stakeholder partnerships, and programme development Prepares documents and reports to seek funding for the programme, and presentation to stakeholders Any other duties assigned by HOD 5. Executive Support & Strategic Administration Drafts, reviews, and prepares high quality reports and presentation decks to support the Executive Director Supports the execution and tracking of strategic organisational projects, including Environment, Social, and Governance (ESG) initiatives Assists in the systematic review and updating of Standard Operating Procedures (SOPs) and Policies Manages and upholds Personal Data Protection Act (PDPA) compliance across the organisation, ensuring data privacy standards and protocols are rigorously maintained Performs other strategic, administrative, or operational duries as directed by the ED Core Job Specific Competencies Client- and family-centric High levels of patience and passion for working with adults with disabilities Negotiation - negotiates skillfully in tough situations Innovations Management - brings creative ideas of self and others to fruition Action Orientation - works hard and maintains high energy; seizes opportunity Time Management - uses time effectively and efficiently; can attend to a broad range of activities Resourcefulness - recruits the best people and volunteers available for positions, as well as solicits like-minded partners/organisations for programmes and fundraising Motivating Others - creates a climate in which people want to do their best Core Job Requirements Education Postgraduate, bachelor's degree, or Diploma, preferably in Social Work, Psychology, Counselling, or Project Management Experience Experience with social service and working with PWDs will be an advantage Skills Strong verbal and written communication skills to interact effectively with caregivers, stakeholders, and clients Strong organisational abilities to manage multiple programs and activities simultaneously Ability to work collaboratively with team members, volunteers, and community and corporate partners Creative thinking and adaptability to address challenges and ma…