Admin & Account Assistance

Admin & Accounts Assistant Bookkeeping | Administration | Logistics Support Terranex Pte Ltd is looking for a reliable, proactive, and detail-oriented Admin & Accounts Assistant to support our growing business in agronomy solutions, robotic mower technology, battery-powered equipment, and green industry innovation. Key Responsibilities Bookkeeping & Accounts Handle day-to-day bookkeeping using Xero or similar accounting software Prepare invoices, quotations, purchase orders, and receipts Follow up on customer payments and Accounts Receivable matters Track expenses, reimbursements, supplier payments, and monthly records Support GST filing and general finance administration Administration Support Manage filing, documentation, and internal administrative records Coordinate meetings, schedules, and travel arrangements when required Maintain office supplies, service schedules, and general office operations Provide administrative support to management and daily business activities Logistics & Operations Support Coordinate incoming shipments, deliveries, and supplier collections Prepare delivery orders and customer documentation Track stock movement of robotic mowers, batteries, tools, and spare parts Liaise with suppliers, couriers, and customers on delivery schedules Support installation and service scheduling where required HR & Compliance Support Maintain staff records and leave administration Support payroll administration and claims Assist with recruitment coordination and onboarding paperwork Support work pass applications (WP / SP / EP) where required Requirements Good bookkeeping knowledge and relevant experience Experience with Xero preferred Good Microsoft Office skills (Excel, Word, Outlook) Strong verbal and written English skills Highly organized and able to multitask independently Positive attitude, responsible, and willing to learn Experience in SME operations, trading, logistics, or admin roles is an advantage Other considerations: This role is fully onsite. Office is located in Ubi now and will be moving to Tampines (besides Ikea in October/Nov) ONLY Singaporean and PRs application will be considered.