Intern, Events (Activations Intern)

INTERN, EVENTS (ACTIVATIONS INTERN) Association of Advertising & Marketing Singapore (AAMS) About AAMS Association of Advertising & Marketing Singapore (AAMS) is a non-profit trade association and professional body representing all aspects of Advertising, Marketing, Media, and Communications. We work closely with partners, members, and stakeholders towards excellence in the Admarcom industry. Our members comprise brand marketers across all businesses, industries, advertising & media agencies, and media owners. We organise some of Singapore’s most respected industry platforms, including: Effie Singapore Awards Singapore Media Marketing Awards (SMMA) GONG Awards Crowbar Awards Hall of Fame NexGen Awards Industry conferences and membership events About the Role We are seeking a highly organised paid ACTIVATIONS INTERN to support the planning and execution of AAMS awards,conferences and membership events. Your Scope of Work 1. Event Planning & Execution · Plan and execute AAMS industry awards, conferences and membership events i.e. networking events and roundtables. Coordinate venue logistics, AV setup, registration counters and on-site ACTIVATIONS. Manage production materials and printed assets, such as banners, posters, trophies etc. Support rehearsals and run-of-show execution. Ensure events are delivered according to operational timelines. 2. Awards & Judging Set up and manage entry and registration portals. Configure and ensure judging portals are fully operational prior to judging sessions. Coordinate in-person judging logistics i.e. venue set-up, materials and score management. Collate and tabulate judges’ scores accurately. Ensure confidentiality and integrity of judging processes. 3. Membership & Conference Events Manage speaker logistics including briefing materials, slide collection, scheduling, and on-site coordination. Oversee delegate registration and attendance reporting. Ensure smooth front-of-house ACTIVATIONS during events. 4. Partner & Vendor Coordination Liaise with vendors, venues and production partners to ensure operational requirements are met. Coordinate production partners, printers and venue teams. Support fulfilment of sponsor deliverables from an ACTIVATIONS standpoint. 5. Finance & Administration Track event expenses and purchase orders. Monitor outstanding payments and maintain organised documentation of contracts and invoices. Prepare post-event reports. Requirements Strong organisational and time management skills. Proficient in Microsoft Office (especially Excel). Familiar with Canva and Adobe is an advantage. Highly detail-oriented (accuracy is critical). Strong written and verbal communication skills. Comfortable working in a fast-paced environment. Willing to work occasional evenings during events. Duration& Commitment Minimum 6 months Full-time