Admin And Account Assistant

We are a growing SME in the electrical services industry looking out for a responsible member in our Administrative & HR team. Supporting and reporting to the Administrative & HR Manager, the role covers different aspects of these functions. Job Responsibilities In house bookkeeping Preparation of invoice using Xero accounting system. Follow-up and manage Purchase Order Send out of monthly Statement of Accounts Follow-up with client for outstanding payment Verify and process staff claims supplier payment, Accounts Payable Bank reconciliation of AR and AP via Xero accounting system Data entry to Xero for AP invoices Ensure orderly filing of the documents ad-hoc administrative duties, as and when required. General Admin: Attend to walk-in and phone calls enquiries. Registration and renewal of passes and courses Renew and monitor company workers permit Purchasing of resources and consumables for the operations teams and site work. Maintain and update database of sub-contractor, workers and site passes Liaise with supplier/clients for delivery and collection. Assist in making payment to sub-con workers Ensure timely update of the record Prepare site test report ad-hoc administrative duties, as and when required. Requirements Familiar with Google Drive, Google Calendar, Microsoft Office, Excel applications Good communication and interpersonal skills Familiar with Electrical Engineering services Hands-on and a positive attitude Meticulous and able to work independently. Work days / timing: Monday to Friday 9.00am to 6pm. Option for 5 days work week - can be discussed further Work location: Aljunied MRT.