HR Billing Executive

HR/Billing/Admin Executive Job Summary Ulrich Engineering & Railworks Pte Ltd seeks a responsible, organised, and proactive HR/Billing/Admin Executive to support human resource, payroll, billing, and administrative functions for Singapore rail infrastructure projects. Responsibilities Maintain accurate employee records and personnel files Prepare employment contracts and manage onboarding and offboarding documentation to support smooth employee transitions Coordinate work pass applications, renewals, staff medicals, and mandatory training to ensure regulatory compliance Monitor staff attendance, leave, and training records to maintain up-to-date workforce data Prepare monthly payroll, including overtime, allowances, and deductions, for timely processing Submit payroll on schedule and maintain comprehensive payroll records for audit and reporting purposes Assist in preparing and compiling Workplace Safety & Health (WSH) documentation, including training records and safety forms, for client and authority submissions Liaise with government agencies to facilitate compliance and resolve queries Prepare billing reports and maintain accurate billing documentation to support financial operations Collate accounting documents for submission to the outsourced accounting firm to ensure accurate bookkeeping Provide day-to-day administrative support to management to facilitate smooth office operations Manage emails, phone enquiries, and general correspondence to maintain effective communication Maintain proper filing and document control systems for easy access and record keeping Coordinate with clients, suppliers, dormitory operators, and project teams to support project and operational needs Manage office supplies and general office administration to ensure a well-functioning workplace Assist in preparing reports and maintaining company records to support management decisions Preferred competencies and qualifications Diploma or relevant qualification in Human Resources, Business Administration, or related discipline Relevant experience in HR, payroll, billing, or administration Knowledge of payroll processing and Ministry of Manpower (MOM) employment practices Proficiency in Microsoft Word, Excel, and Outlook Strong communication, organisational, and interpersonal skills demonstrated through effective workplace interactions Ability to work independently, multitask, and meet deadlines in a dynamic environment Experience in construction, engineering, or Workplace Safety & Health (WSH) industry Other Information Location: Kallang Pudding Road (Walking distance from Mattar MRT) Working Hours: Monday to Friday, 8.30am – 5.30pm Five-day work week (Monday to Friday) Friendly, supportive, and collaborative working environment Opportunity to grow with an established and expanding engineering company On-the-job training and career development opportunities