Operations Admin

About Vanice Advisory Vanice Advisory partners with businesses to drive growth and transformation by delivering strategic consulting and business solutions. We work closely with organizations across various industries, helping clients improve business operations, develop strategic initiatives, optimize processes, and achieve sustainable growth. We are looking for a highly organized and proactive Operations Administrator to support the smooth coordination and execution of client projects while ensuring operational excellence across the business. Job Overview The Operations Admin plays a key role in ensuring projects are delivered smoothly from initiation to completion. Working closely with consultants, business writers, and clients, you will coordinate project timelines, maintain documentation, monitor project progress, and ensure deliverables are completed accurately and on schedule. This role is ideal for someone who enjoys organization, process management, and working in a fast-paced consulting environment. Key Responsibilities Project Coordination Coordinate client projects from initiation through completion. Track project progress and ensure milestones and deadlines are met. Maintain project documentation, trackers, and internal records. Coordinate meetings, timelines, and follow-ups with internal teams and clients. Client Support Act as a primary administrative point of contact for clients throughout project execution. Gather project requirements, supporting documents, and necessary information from clients. Schedule meetings and coordinate communications between clients and internal stakeholders. Ensure timely follow-up on outstanding items to keep projects moving forward. Operations Administration Provide administrative support to consultants and project teams. Prepare reports, presentation materials, meeting notes, and project documentation. Maintain organized digital filing systems and operational records. Support the implementation and improvement of operational processes and internal procedures. Project Monitoring & Quality Support Monitor project status and escalate potential delays or issues when necessary. Conduct administrative reviews to ensure documents are complete, accurate, and aligned with company standards. Assist in maintaining consistency and quality across project deliverables. Continuous Improvement Identify opportunities to improve operational workflows and team efficiency. Assist in developing and documenting standard operating procedures (SOPs). Support other operational, administrative, and project-related initiatives as assigned. Requirements 1–3 years of experience in administration, operations, project coordination, or a similar role. Excellent organizational and multitasking skills with strong attention to detail. Strong written and verbal communication skills. Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace. Familiarity with project management tools such as ClickUp, Monday.com, Asana, Trello, or similar platforms is an advantage. Ability to work independently while collaborating effectively with cross-functional teams. Strong problem-solving skills and a proactive, positive attitude. Prior experience in consulting, professional services, or client-facing environments is an advantage. What We Offer Competitive salary of SGD 3,500/month Opportunity to work on meaningful business transformation projects Exposure to consulting and government-funded initiatives Collaborative and supportive work environment Professional development and career growth opportunities Hybrid work arrangement (where applicable)