Assistant Operation Manager

Responsibilities: This role is mainly in charge of managing the maintenance/repair of vehicles, compactors/bins, equipment and machineries as well as the back office support. This role will also be the backup for the Operations Manager Back end office support Effectively manage the work allocation for the back office support Manage and coordinate the deployment of the back office support with other departments in charge Purchasing and Budgeting Cost Control Source, compare and engage contractors/vendor/supplier for Engineering department (eg: tyres, spare parts, repair and maintenance of vehicles and equipments, bin inspection, for welding etc) Work with Purchasing department on vendor sourcing In charge of submitting quotations and invoices for approval Review quotations carefully, make comparison before making decision on the choice of vendor/service to use/goods to buy. Discuss with COO before making any purchase above the Authority Limit (or outside scope) and whenever in doubt Manage and monitor operational cost to meet budget Assist in identifying areas for improvement or deficiency, especially on cost reduction. Improve productivity by closely monitoring and reviewing monthly expenditure especially in the areas of optimizing manpower deployment, OT, staff recall, spare parts and materials usage, repair turnaround time etc. Inventory/Asset Management and Manpower Management Effectively manage manpower and work allocation for the entire Engineering Department, which includes the Maintenance and Welding team Ensure properly planning and scheduling of routine checks for our vehicles, compactors, bins, equipment and machines at the plant. Coordinate with Operations Department on the routine check schedule Work with external vendor to ensure our vehicles/bins/equipment/machinery are repaired within a reasonable stipulated time frame in order not to affect daily operations Supervise, review and challenge Maintenance team’s decisions on whether a vehicle/machine/equipment should be repaired in house or to be sent to external workshop Ensure proper inventory tracking and recording of tyres, spare parts, welding related materials and that all are properly recorded and accounted for Ensure proper recording and inventory count of our bins and compactors are done daily Monitor the expiry dates for all vehicle inspection/ road tax renewal / VPC renewal / hook lift inspection/ bin inspection and ensure all are renewed before the deadline , and update in Navision system Ensure all OTC/Compactors are certified Review all the employees’ Work Logs, Daily Job Report, Maintenance Service Reports etc Conduct investigations and provide reports of accidents and mishandlings. Submit Accident Report within 24 hours and inform Insurance Company (if necessary) and other relevant departments May have to travel outside designated work location occasionally (eg: to attend to vehicles that have broken down, met accident etc) Keep proper record and filing of ISO related reports (eg: vehicle servicing, vehicle repair, bin repair etc) Ensure that the assigned Key Performance Indicators (KPI) are met. Train department employees on their job scope and safe work practices, including the proper use of PPEs Monitor and control all staff matters (eg: MCs, medical claims, leave matters, last minute leave, OT) and to ensure compliance to all regulatory guidelines) Submit OT report to COO for review and approval General Management and Leadership Work with HR department on recruitment process, onboarding, and training of employees Coach and review employees’performance periodically and highlight to them their strengths, weaknesses and areas of improvement. Maintain effective and frequent communication with COO and Engineering Supervisor Build rapport and maintain effective communication with all stakeholders to ensure smooth operations. Engage in regular meetings, briefings, dialogues and feedback sessions, etc with staff to ensure that business processes established are aligned with both staff’s acceptance and company’s policies. Stays up to date on industry regulations, trends, news, best practices and technology Perform any other duties and ad hoc projects assigned by COO or other Management Team. Backup to the Mangement (when necessary) Perform site survey and walk the ground to assess and plan manpower, equipment, and route Assist to plan and optimise vehicle route Manage and lead the team of drivers, vehicle attendants, general workers and plann…