Admin & HR Executive

Admin & HR Executive Job Description: Human Resource Manage end-to-end recruitment: Job posting, candidate screening, interview coordination, and offer management Prepare work pass application drafts for incoming new staff and coordinate renewals of existing staff work passes with MOM Prepare Letters of Appointment (LOA) Conduct structured orientation programmes for all new hires; manage the onboarding experience including 30/60/90-day check-ins Send notification emails to relevant departments upon new staff commencement Administer all HR transactions including confirmation, contract renewal, transfer, and offboarding Send resignation acknowledgement emails to resigned staff; prepare and submit monthly resignee listing to CFO for Oracle processing Manage leave administration (annual, medical, maternity/paternity, childcare, NS leave) in HRMS Administer staff hospitalisation and insurance claims, including liaison with insurers and timely submission Prepare and issue Certificates of Employment (COE) for staff upon request Manage the Primary Care Programme (PCP) for staff in accordance with MOM requirements Prepare and update staff CVs for new site staff and staff transfers. Manage and maintain the HRMS for staff and semi-staff Administer staff hospitalisation and insurance claims Coordinate internship placements, including liaison with institutions, onboarding administration Compliance, Reporting & Policy Maintain and update HR database with accuracy; prepare monthly HR reports and statutory survey submissions (MOM, BCA, etc.) Support in the implementation of HR policies, procedures, and guidelines and the employee handbook Monitor changes to MOM, TAFEP, CPF, and other applicable legislation; advise superiors and management on necessary updates Administration Monitor and coordinate renewal of company vehicles road tax and insurance policies; maintain a renewal tracker to ensure zero lapses Assist Esso Fleet Card programme — collate receipts and prepare periodic reports for submission to Finance Arrange bus transport for workers as required and verify monthly transport invoices Coordinate with IT on email account creation for new staff, license tracking, and procurement of computers and laptops Coordinate donations and corporate social responsibility (CSR) initiatives Assist in drafting and disseminating company memos, circulars, and employee communications Support planning and execution of company events, staff activities, and CSR programmes Assist with data compilation for the Annual Report and Sustainability Report Provide general administrative support across departments as required Handle ad-hoc tasks as assigned by immediate supervisors Job Requirements Degree in Human Resources Management or relevant Min. 2 years of experience as a HR Generalist Familiar with MOM Guidelines Proficient in HRIS and Data Analysis Team player, strong organisational skills and attention to details