Administrative Executive (Corporate Support)

Administrative Executive (Corporate Support) - Hong Kong Conglomerate 1 year contract Salary: $4500 max 5 days work week, 8.30am - 5.30pm Location: Anson Road Job Scope: 1. Administrative & Documentation Support Prepare, organise, and maintain corporate documents and records (both electronic and physical) Ensure proper filing, indexing, and retrieval of documents Support the preparation and formatting of standard templates, forms, and documentation Assist in collating documents for submission to internal stakeholders or external parties Maintain trackers and ensure documents are complete and properly archived 2. Meeting Coordination & Support Coordinate scheduling of meetings with internal stakeholders and external parties Prepare and distribute meeting materials (agenda, documents, packs) Track and follow up on action items from meetings 3. Coordination with Internal & External Parties Liaise with internal stakeholders to obtain required documents or information Coordinate with external service providers for administrative matters (e.g. document submissions, logistics) Track requests and follow up to ensure timely completion Support general coordination for corporate secretariat activities 4. General Administrative Support Provide day-to-day administrative support to the Legal & Corporate Secretariat team Assist with logistics, document handling, and basic compliance tracking (non-technical) Support process improvements in document management and workflow efficiency