Senior HR & Admin Executive

Key Responsibilities 1. Recruitment & Manpower Planning Plan and manage manpower requirements for ongoing and upcoming projects. Oversee the full recruitment cycle – sourcing, interviewing, selection, and onboarding. Handle all work pass applications, renewals, quota management, and cancellations (MOM/EPOL/WPOL).Liaise with recruitment agencies, training providers, and subcontractors for manpower deployment. Monitor manpower utilization and ensure timely replacement or transfer of workers. 2. Employee Relations & Welfare Serve as the primary contact for all HR-related matters, including grievance handling, welfare, and discipline. Address counseling and performance issues in a timely and professional manner. Foster positive staff relations to reduce turnover and absenteeism. Organize employee welfare activities and engagement initiatives. 3. HR Compliance & Administration Ensure full compliance with the Employment Act, MOM regulations, WICA, and other statutory requirements. Maintain and update employee records, employment contracts, and work permits. Manage insurance coverage, medical claims, leave administration, and payroll coordination with the Accounts team. Prepare HR-related reports for management review and audits. Support CPF, IR8A, SDL, and levy-related submissions. 4. Training & Development Identify training needs and plan WSQ/safety/technical courses. Ensure all statutory certifications (e.g. CSOC, CoreTrade) remain valid and up to date. Maintain accurate and organized training records. Liaise with training centers and BCA for course registration and compliance. 5. Workplace Safety & Accident Management Work closely with the Safety Department to manage incident and accident reporting. Coordinate medical visits, light-duty arrangements, and follow-ups. Handle WICA claims and liaise with insurers, clinics, and relevant authorities. Ensure compliance with workplace safety and health standards. 6. HR Strategy & Leadership Advise management on HR policies, manpower planning, and retention strategies. Support succession planning, talent management, and performance appraisal systems. Drive HR process improvement and digitalization initiatives. Mentor and guide administrative support staff.