Office Manager (Pilates Studio)

Office Manager Responsibilities A. Human Resource Management Manage staff recruitment, onboarding, and offboarding processes Maintain employment contracts, HR records, staff database, and documentation Prepare payroll, salary payments, payslips, and CPF submissions Track staff benefits, including annual leave, sick leave, and holiday requests Prepare HR documents, company letters, and employment references Manage staff administration and implement process improvements when required B. Physical Plant Oversee physical plant; responsible for upgrades/maintenance. Develop and follow protocol for handling physical plant emergencies. Supervise cleaners; review and change cleaning supplier if studio sanitary and cleanliness standards are not met. Liaise with CDL for all Air-con extension matters, upgrades/maintenance. Sourcing and ordering company needed materials and equipment printing needs. Facilitate equipment deliveries and Installation. C. Bookkeeping / Accounting Duties Accounting data entries. Tracking AP/AR. Filing company documents. Liaise with Company Corporate Secretary. Liaise with HTS Holdings Ltd and Flex Global Liaise with Accountant. Liaise with Vendors including banks. Assist conducting audits D. Administrative Duties Organizing and booking Director travel arrangements. Organizing and booking of Guest Instructors, Educators inbound travel arrangements. Visa applications when needed.