Admin Support

work location : Loyang (office hours) Key Duties and Responsibilities As an Executive, , you will provide end-to-end administrative and soft facilities management support to ensure smooth daily operations at the Data Centre (DC). • Manage the online financial system for Purchase Requests (PR), Purchase Orders (PO), goods receipt, delivery orders and service reports. • Track and follow up on PR/PO approvals, ensuring compliance with procurement policies and procedures. • Maintain and regularly audit operational trackers to ensure data integrity and accuracy. • Oversee office equipment, furniture, and pantry supplies, replenishment, and maintenance. • Liaise with vendors for soft facilities services such as cleaning, pest control, maintaining vending machines, and dust mats; conduct periodic site checks to ensure cleanliness and order • Coordinate logistics for meetings, including room bookings, equipment setup, catering arrangements, and visitor or VIP access. • Maintain and update staff movement records, emergency contact lists. inventory listings, telephone directories, and • Support staff onboarding, exit clearance, and dissemination of company announcements. • Assist in emergency preparedness activities, including maintenance of First Aid and AED supplies, and support fire drills or response exercises. • Organize and support team bonding events, staff engagement activities, and festive decorations. • Take minutes during meetings and provide administrative support for management and workgroup sessions. • Provide backup support to the Manager during periods of absence. • Assist with and engage in various ad-hoc projects and assignments as needed. Requirement • Diploma in Business, Office Administration or equivalent. • Minimum 3 years of relevant working experience, preferably in in office administration, procurement, real estate/property management, or soft facilities management (e.g., WSH, pest control). • Good time management, independent and able to work efficiently in a fast-paced environment. • Proficient in MS Office applications, including Outlook, Excel, Word & PowerPoint. • Knowledge in SAP is an advantage. • A good team player with strong communication and interpersonal skills