Secretary (Family Office)

Our client is seeking an Executive Secretary professional to provide administrative and coordination support to senior stakeholders in a fast-paced environment. Key Responsibilities: Provide administrative support, including calendar management, meeting coordination, and handling correspondence. Prepare reports, summaries, and documents for internal and regional communications. Support internal processes such as documentation, approvals, and expense tracking. Coordinate travel and logistics to ensure smooth business operations. Assist with stakeholder engagements, meetings, and follow-ups. Support office operations, including vendor coordination and general admin tasks. Help organise internal events and business activities. Collaborate with teams on ongoing projects and ad-hoc tasks. Requirements: Degree or equivalent qualification. Minimum 3 years of experience in administrative or executive support roles. Proficiency in English and Mandarin is required to liaise with Mandarin-speaking stakeholders and headquarters. Candidates with experience supporting senior executives in multinational corporations, family offices, investment firms, or regional headquarters are welcome to apply. Strong organisational skills with attention to detail. Able to multitask and work independently in a dynamic environment. Good communication and stakeholder management skills. Proficient in Microsoft Office; familiarity with corporate systems is a plus. Positive, adaptable, and proactive attitude.