Office Administration Analyst

This internship offers a hands-on opportunity to build real-world experience in office administration while contributing to staff engagement activities across a dynamic and global organization. You will work closely with an experienced team and play a meaningful role in the day-to-day success of our Singapore branch. Key Responsibilities Provide administrative support to management and staff, including document preparation and correspondence handling. Collaborate with the management team to support the rollout of global policies. Maintain accurate records and prepare reports, presentations, and correspondence. Help plan and organize company events, meetings, and conferences. Support day-to-day operations by processing invoices and assisting with expense management. Contribute as a committee member for the Allianz Dinner & Dance 2026. Liaise with local vendors and service providers, and assist with contract administration. Support process and framework mapping, document key procedures, and assist colleagues across teams. Coordinate with internal teams to keep communication flowing smoothly across the office. Support the Senior Office Manager and Head of Branch with ad hoc projects and activities. Key requirements Currently pursuing a Diploma or Degree in Communication, Business, Information Technology or a related field. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with Generative AI tools (e.g. Microsoft Copilot, ChatGPT or similar) and the ability to leverage these in daily tasks such as drafting documentation, summarising information, and improving workflow efficiency. Excellent problem-solving and communication skills Strong attention to detail, with a well-organized and structured approach. A self-starter with a positive, can-do attitude. A basic understanding of operational processes. 6-month availability About Allianz Technology With its headquarters in Munich, Germany, Allianz Technology is Allianz's global IT service provider and delivers IT solutions that drive the group's digitalization. With more than 11,000 employees in over 20 countries around the world, Allianz Technology is tasked with running, optimizing, transforming, and innovating the infrastructure, applications, and services together with Allianz companies to co-create the best customer experience. We service the entire spectrum of digitalization – from one of the industry's largest IT infrastructure projects that spans data centres, networks, and security, to application platforms ranging from workplace services to digital interaction. In short: We deliver comprehensive end-to-end IT solutions for Allianz in the digital age. We are the backbone of Allianz. Find us at: www.linkedin.com/company/allianz-technology Commitment to Integrity, Fairness & Inclusion Allianz Technology is proud to be an equal opportunity employer dedicated to fostering an inclusive work environment for everyone. We embrace individuals of all gender identities and expressions, sexual orientations, ethnicities, ages, nationalities, religions, disabilities, and philosophies of life. Ultimately, our greatest strength as a company lies in the unique skills, experiences, and backgrounds our employees contribute. To Recruitment Agencies: Allianz Technology has an in-house recruitment team that sources great candidates directly. Therefore, Allianz Technology does not accept unsolicited resumes from agencies or search firm recruiters. When we do work with recruitment agencies, that engagement is formalized by a contract. Fees will only be paid when there is a contract in place. Without a contract in place, we will not accept invoices on unsolicited resumes, even if the candidate was ultimately employed by Allianz.