Project Administrator / Coordinator #81794

Job Description Industry/ Organization Type: Construction Position Title: Project Administrator / Coordinator Working Location: Kaki Bukit Working Hours: 6 days (Mon – Sat, 9.00am – 6.00pm; Sat WFH) Salary Package: Basic salary up to $3,500 + AWS + Variable Bonus Duration: Permanent Role Key Responsibilities Prepare, organize, and maintain project documentation (files, drawings, correspondence) and ensure proper filing/record-keeping. Assist with submissions of permits, drawings, and documents to consultants, architects, and relevant authorities (e.g. BCA, SCDF, HDB). Track and follow up on quotations, purchase orders (PO), delivery orders (DO), and invoice approvals; verify invoices against delivery records and site usage prior to submission for payment. Source suppliers/subcontractors, obtain price quotations, and maintain an updated list of vendors/subcontractors and materials used for each project. Coordinate material orders and deliveries, and support timely delivery of materials to site. Maintain project schedules, materials tracking lists, progress reports, and project progress photo records for management reporting. Support tender and contract documentation, including quotations, work orders, and variation orders. Coordinate with consultants and follow up to ensure timely submission of required reports and certifications. Liaise between office, site supervisors, and clients to coordinate project activities; arrange site access and ensure key documents are available on-site. Assist in preparing progress claims, monthly progress billing, completion reports, and defect lists; track claim submissions and maintain budget/cost tracking sheets. Support the Project Manager in coordinating meeting schedules, preparing minutes, following up on action items, and monthly reporting. Coordinate with the accounts team on supplier payments and reimbursements. Perform other administrative or operational duties as assigned. APPLY NOW!!! 1–3 years of relevant experience in …