Administrative Executive

We are seeking a proactive and detail-oriented Administrative Executive to join our team. This role is crucial in supporting our conveyancing department with administrative and clerical tasks, ensuring smooth day-to-day operations. Job Responsibilities Draft and send letters to clients, and stakeholders regarding conveyancing matters Respond to client inquiries professionally via phone, and email. Schedule and organize appointments, meetings, and follow-ups with clients and external parties. Prepare and organise legal documents for conveyancing transactions (e.g., sale and purchase agreements, tenancy agreements, title deeds). Maintain an organised filing system, both physical and electronic, ensuring all documents are stored securely. Enter conveyancing transaction records and related data into case management system. Ensure timely and accurate update of data, documents into system and files. Monitor key dates dates and deadlines related to conveyancing transactions. Perform general office tasks, including filing, photocopying, scanning, and archiving. Other ad-hoc office administration support as and when necessary. Job Requirements Minimum GCE “O” level, least 1 – 2 years of relevant working experience Pleasant personality, friendly and smiley Fluent command of English and Mandarin in order to liaise with Mandarin speaking associates. Professional presentation and excellent customer handling skills Pleasant demeanour, positive attitude with an eye for details and willingness to serve IT savvy and proficient quality work Able to multi task and work in a fast paced environment People-oriented team player with excellent interpersonal and communication skills