Special Assistant

Role Summary Our client who is a reputable social service agency is seeking a highly capable and responsive Personal Assistant / Special Assistant to the CEO/CSO to provide close executive support. This is a trusted and fast-paced role requiring someone who is sharp, articulate, organised and quick on their feet. The successful candidate will support the CEO/CSO in managing meetings, priorities, stakeholder engagements, action plans and follow-ups, including work involving ministry partners such as MSF, social service agencies, and external stakeholders. Responsibilities: Supporting the CEO and C-suite on daily priorities, meeting coordination and follow-ups. Managing Exco Office operations, including schedules, meeting materials, presentation decks and post-meeting action tracking Sitting in meetings, capturing key discussion points, tracking action items and ensuring timely follow-through. Coordinating stakeholder engagements with government agencies, strategic partners and senior internal stakeholders. Supporting leadership communications, internal announcements, townhalls and staff updates. Assisting with strategic projects, grant submissions, reporting and project outcome tracking. Ideal Candidate: Experience in executive support, secretariat, project coordination, stakeholder management or corporate communications. Strong communication, writing and interpersonal skills. Comfortable working in a fast-paced, time-sensitive environment. Able to engage confidently with senior leaders, government agencies and external partners. Proactive, resourceful, highly organised and discreet Effective report writing skills Analytical ability & problem-solving skills to analyse information quickly and accurately, formulate decisions and make recommendation Tertiary qualification in a relevant field (e.g. Business Administration, Public Policy, Communications) preferred Interested candidates can apply via the MCF portal, or drop your most updated resume to maralene@aquilatalentsolutions.com Maralene Joshua EA License Number: 26C3397 | CEI License Number: R2093737