Admin Assistant

Responsibilities Support ongoing digital archiving initiatives, including bulk scanning, indexing, and systematic filing of documents into the shared drive/system for structured and easy retrieval. Ensure proper document naming conventions, version control, and filing accuracy to maintain consistency across records. Coordinate with departments to identify, collect, and prioritise documents for digitisation, ensuring timely processing and completeness. Perform quality checks on scanned documents to ensure clarity, completeness, and correct classification, minimising rework. Maintain and organise both physical and digital records, ensuring alignment between hardcopy and digital repositories. Perform ad hoc administrative tasks as assigned to support operational needs. Required Competencies and Certifications Proficient in MS Office applications (Word, Excel) for document management, tracking, and data organisation. Strong capability in document digitisation processes, including scanning, file structuring, and maintaining organised digital repositories. Skilled in operating office equipment such as high-volume scanners, printers, and document finishing tools. Familiarity with administrative record management. Preferred Competencies and Qualifications Prior experience in digital archiving, records management, or large-scale document digitisation projects. Strong attention to detail with the ability to ensure accuracy in document naming, indexing, and classification. Ability to coordinate with multiple stakeholders to gather and manage documentation efficiently. Process-driven mindset with the ability to suggest improvements to document workflows and archiving systems. Good organisational and time management skills, with the ability to handle high volumes of documents under tight timelines. Effective communication and interpersonal skills to liaise with internal teams and external parties. Independent and reliable team player with a proactive approach to task ownership.