Accounts Executive (Construction)

Responsibility Responsible for full set of accounts. Ensure accuracy and timely closure of accounts. Formulate and review existing accounting processes throughout the Company to ensure accounting and financial reports accurately reflect the conditions of the business. Perform variance financial analysis on the financial performances of the Company. Prepare estimated monthly cash flow of the company. Finalize yearly financial report and submit to Director for approval for audit purpose. Follow-up on outstanding balance sheet items. Liaise with external auditor and tax agent. Liaise with bankers in relation to credit facilities, banking matters etc. Regular checking for daily auto backup status of accounting system Project No. & Sales Order Issue Project Number & maintain Budget Control for customer’s LOA / Contract / PurchaseOrders (PO) received and accepted by director. Get approval for increase additional budget cost. Create and maintenance customer details in system. Update customer’s LOA / Contract / PO into Sales Order (SO). Review SO Outstanding Report and verify with project outstanding work. Billing to Customer When required, issue Delivery Order (DO) and ensure DO copy signed by customer. Issue and sending Invoice / Credit Note. Ensure monthly billing for progressive claim and rental. Sending Statements and liaise with customers on payment schedule. Prepare Debtor Aging Report with customers’ payment schedule. Accounting Update system of all receipts including customer’s payment. Make data entries for Suppliers’ invoice after verify quantity and unit rate. Verify total monthly Purchase Invoice in system with suppliers’ statement. Inspect every expense before proceeding for payment preparation. Submit checked Creditor Aging Report to Director for payment approval. Prepare payment voucher for approved expenses. Maintain suppliers bank detail in Autocount system. Generate Fast/Giro bulk payment file from system and upload into internet banking for directors’ approval. Update monthly auto debit transactions into system as per bank statement. Maintain journal entries, reconciliation for bank statement. Prepare WIP report and submit to Director for reviewing. Quarterly checking sales & purchase GST report and ensure GST captured correctly insystem according to IRAS regulations before do online submission. Furnish all documents require by external auditor during annual audits. Filing all record and supporting documents according to Income Tax Act and GST Actrequirement. Knowledge of Autocount Software would be an advantage Any other ad hoc duties if assigned Requirement Diploma/Degree equivalent Min 2 to 3 years of working experiences in related field Ability of work under stressful deadlines and independently Possess effective organizational and follow-up skills, meticulous Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.