Operations And Admin Assistant/Executive

At Canossaville Preschool, we believe in forming the hearts and minds of children so that they will be empowered learners and compassionate leaders. To achieve this, we believe in having close partnerships with our families and stakeholders of the child so that he/she will receive holistic care and education. Being part of the preschool team, you will report to the Vice Principal and be responsible for coordinating the day-to-day administrative and operational functions of the Preschool. As the first point of contact for parents, children and visitors, you will play a key role in ensuring smooth centre operations, regulatory compliance, excellent customer service and a safe, well-maintained learning environment. You will work closely with the Principal, Vice Principal, teachers, central departments, and external vendors to ensure the efficient delivery of preschool operations. The role also requires support for school and Canossian Village events, including those conducted after office hours or on weekends when required. Critical Work Tasks Cleanliness and Maintenance: Premises and Facilities Work with in-house and outsource cleaners to ensure cleanliness of the school premises Create and manage cleaning checklists to work closely with cleaning staff Ensure that the Environment Protection Requirements are met as laid out by the regulatory authorities (ECCC) Monitor staff weekly cleaning checklists and keep softcopy Assist in inspection preparation (NEA/ECDA) Coordinate with Estate Management to report, schedule and follow up on maintenance works to ensure timely completion Coordinate with vendor on bi-monthly School Disinfection Conduct regular premise checks to ensure safety for students and staff Food-Related Coordinate menu planning and implementation with the kitchen team to ensure healthy and nutritious meals for children and staff Oversee and work with kitchen staff to ensure adherence to daily menu Coordinate mealtimes during special occasions, half day cl…