Account Executive (Accounts Receivable / Subsidy / Process Grant)

Key Responsibilities Accounts Receivable Prepare and issue invoices, debit notes, credit notes, and statements to parents/customers Monitor outstanding receivables and follow up on overdue payments. Coordinate with Centre Leaders and parents regarding billing discrepancies and payment issues. Reconcile customer accounts and investigate variances. Process receipts and allocate payments accurately in the accounting system. Prepare monthly Accounts Receivable ageing reports. Reconcile collections and bank receipts. Maintain accurate customer records and supporting documentation. Assist in month-end closing activities and audit requirements. Ensure compliance with organisational policies and internal controls. Subsidy & Grant Administration Process and verify subsidy applications, adjustments, and withdrawals in accordance with ECDA requirements and organisational policies. Monitor subsidy eligibility, attendance records, and supporting documents to ensure accurate subsidy claims. Perform reconciliation of subsidy receipts received from ECDA against claims submitted and investigate discrepancies. Liaise with Centre Leaders, parents, and relevant authorities on subsidy-related matters. Prepare and submit grant claims and supporting documentation within stipulated deadlines. Maintain proper records of subsidy and grant applications, approvals, claims, and supporting documents. Ensure compliance with ECDA regulations, grant conditions, and audit requirements. Support subsidy and grant audits, reviews, and enquiries by internal and external stakeholders. Finance Operations & Process Improvement Support process improvement initiatives to enhance billing, collection, subsidy administration, and operational efficiency. Participate in finance projects, system implementation, and automation initiatives. Assist in strengthening internal controls and finance procedures. Provide backup support to other finance functions as required. Perform other finance-related duties as assigned Key Requirements Education Diploma or Degree in Accounting, Finance, Business Administration, or related discipline. Experience Minimum 2 years of Accounts Receivable, finance, or accounting experience. Experience in subsidy administration, grant management, childcare, education, or social service sectors will be an advantage Familiarity with ECDA subsidy and grant processes will be an added advantage. Skills & Competencies Strong attention to detail and accuracy Good analytical and problem-solving skills Good communication and interpersonal skills Ability to handle customer and stakeholder enquiries professionally Proficient in Microsoft Excel and accounting systems Strong organisational and time management skills Ability to work independently and meet deadlines Ability to manage multiple priorities and regulatory requirements.