Assistant Document Controller

Job Scopes (Key Responsibilities): 1. Document Control (Multi-System Environment) • Manage and control documents across: Prolog (Client / Consultant submissions) ProjectWise (Main contractor ↔ Subcontractor coordination) Internal Project Server (official records & site access) • Ensure consistency of document revisions across all platforms 2. Submission Management (Prolog) • Prepare, upload, and track submissions including: Shop drawings Method statements RFIs Material approvals • Monitor submission status and ensure timely responses from consultants • Maintain accurate submission registers and logs 3. Subcontractor Coordination (ProjectWise) • Control document flow between subcontractors and main contractor • Ensure compliance with: Naming conventions Document formats Workflow procedures • Perform checks before submission to client via Prolog 4. Drawing & Revision Control • Maintain control of: IFC drawings Shop drawings As-built drawings • Ensure only latest approved drawings are issued for construction • Prevent use of outdated or superseded documents on site 5. Filing, Archiving & Handover • Maintain structured filing system • Support compilation of: QA/QC documents O&M manuals Final handover documentation • Ensure documents are audit-ready at all times 6. Reporting & Monitoring • Generate weekly/monthly reports: Submission status Overdue items Approval timelines Highlight delays and coordinate follow-ups with relevant teams Requirements: (Qualification & Experience): Only Singaporeans Diploma / Degree in Engineering, Business Administration, or equivalent Minimum 2–3 years in document control for construction/infrastructure projects Experience in PUB / LTA / large-scale ECP (Engineering, Procurement and Construction), water treatment / plant projects preferred Hands-on experience with: Prolog ProjectWise Proficient in Microsoft Excel (trackers list) Familiar with engineering drawings and document workflows Strong attention to detail Ability to manage high-vo…