Purchasing Cum Accounts Assistant

Key Reponsibilities Source products and materials from local and overseas suppliers, including Taobao and other Chinese e-commerce platforms. Source and purchase food ingredients, beverages, packaging materials, cafe supplies and other operational items. Liaise and negotiate with Local & Chinese suppliers regarding pricing, product specifications, quality, lead times, and shipping arrangements. Prepare and process Purchase Orders (POs) and monitor order fulfilment. Coordinate shipments, logistics, and customs documentation where applicable. Compare quotations and negotiate the best pricing and payment terms. Monitor inventory levels and replenish stock when required. Verify invoices, delivery orders, and purchasing documents. Resolve supplier issues relating to quality, shortages, delays, or incorrect deliveries. Maintain accurate procurement records and supplier databases. Work closely with operations, kitchens teams to ensure purchasing requirements are met. Source alternative suppliers and identify cost-saving opportunities without compromising quality. Perform any other duties assigned by Management. Accounts: Assist in handling Accounts Payable (AP) and Accounts Receivable (AR). Prepare supplier payments and ensure timely payment processing. Issue customer invoices and follow up on outstanding payments. Match supplier invoices with Purchase Orders and Delivery Orders. Record daily financial transactions accurately in the accounting system. Assist with bank reconciliations and petty cash management. Prepare payment vouchers, journal entries, and supporting documents. Maintain proper filing of accounting and procurement documents. Assist in month-end closing and account reconciliations. Support audit preparation by providing relevant documents and schedules. Assist in preparing GST schedules and other financial reports as required. Ensure all accounting records are accurate, complete, and maintained in accordance with company policies. Requirements Minimum 2 years of purchasing or procurement experience. Experience purchasing through Taobao and dealing with Chinese suppliers is required. Able to communicate, read, and write in Chinese to liaise with Chinese-speaking suppliers. Familiar with international shipping and import processes is an advantage. Good negotiation, communication, and organisational skills. Proficient in Microsoft Office and procurement or ERP systems. Able to work independently and manage multiple purchases simultaneously. Strong attention to detail and problem-solving skills.