Facility Coordinator

1. Facilities Support Assist with day‑to‑day facilities operations Help log and track maintenance requests and follow up on completion Conduct simple site checks and report defects or issues Support basic asset and equipment tracking. Finance support and raising PO’s and tracking of expenses. 2. Vendor & Contractor Coordination Assist in scheduling service visits (cleaning, pest control, maintenance, etc.) Escort contractors and ensure works are carried out safely Collect service reports and update records 3. Safety, Security & Compliance Support Support fire safety checks and emergency preparedness activities CCTV and Access pass management Help maintain safety records and inspection logs Follow workplace safety procedures and house rules Support in the preparation of internal and external audits 4. Project Coordination (Entry‑Level Scope) Assist in facilities‑related projects such as: Office renovations or minor refurbishment works Office moves, restacking, or expansion projects Equipment upgrades (lighting, furniture, pantry, meeting rooms) Support project schedules, checklists, and task tracking Coordinate with contractors on site access, work timing, and permits Monitor project progress and report status updates to the project lead 5. Customer Service & Administration Respond to facilities‑related requests from employees Provide courteous and timely support to internal users Help prepare simple reports and maintain documentation Assist with invoice tracking and service documentation Requirements Education Diploma in Facilities Management, Building Services, Engineering, related fields or up to 2 to 3 years of job-related experience Fresh graduates are welcome to apply Skills & Experience Basic computer skills (Microsoft Excel, Word, PowerPoint, Outlook) Willingness to learn facilities operations and building systems Ability to follow procedures and instructions Prior internship or part‑time experience in facilities, administration, or customer service is an advantage Personal Attributes Responsible and reliable Good communication skills Organized and willing to support hands‑on tasks Positive attitude and customer‑focused mindset