Accounts And Office Administrator

CuriousCore is looking for an experienced, organised and dependable Accounts & Office Administrator to support our finance and day-to-day business operations. You will manage routine accounting activities, maintain accurate records and ensure that administrative processes run smoothly and report directly to the General Manager (SG & MY). This role is suitable for someone who enjoys hands-on work, takes ownership of details and can manage multiple priorities in a growing organisation. Key responsibilities Accounts and finance Manage accounts payable and accounts receivable, including invoice preparation, payment processing and collection follow-ups. Record and categorise financial transactions accurately in the accounting system, Xero. Perform monthly bank and payment-platform reconciliations with our freelance accountant asssistance. Maintain complete supporting documents for purchases, expenses, payments and receipts. Process employee expense claims and verify that submissions comply with company policies via our HRMS. Monitor cash balances, outstanding receivables and upcoming payment obligations. Liaise with customers and vendors on invoices, payments and account-related enquiries. Coordinate with the company’s external accountant, auditor, tax agent and corporate secretary in Singapore and Malaysia. Support month-end and year-end closing activities. Assist with GST submissions, audits and statutory reporting where applicable from 2027 onwards. Maintain proper digital filing and retention of financial records. Payroll and HR administration Coordinate monthly payroll inputs, including leave, claims, commissions or other adjustments. Maintain accurate employee records, leave information and administrative documentation. Support onboarding and offboarding activities, including document collection, equipment coordination and account administration. Support with key contract signing and company documents with shareholders. Comply with Singapore and Malaysia accounting and labour laws with SME consultation. Office administration Manage office supplies and equipment. Coordinate with service providers e.g. cleaning. Maintain organised physical and digital filing systems. Support meeting, event and training logistics where required. Assist management with scheduling, document preparation and ad hoc administrative tasks. Identify opportunities to simplify or automate recurring finance and administrative processes using AI tools. Requirements Diploma, degree or professional qualification in Accounting, Finance, Business Administration or a related discipline. 4–7 years of relevant experience in accounts, finance administration or office administration. Practical experience managing accounts payable, accounts receivable, invoicing and finance operations. Working knowledge of Singapore (and Malaysia) accounting and business-administration practices. Proficiency in Microsoft Excel or Google Sheets. Experience with accounting software such as Xero or a comparable platform. Strong attention to detail and a consistent record of meeting deadlines. Good written and verbal communication skills. Able to work independently, prioritise competing requests and follow through on tasks. High level of integrity and discretion when handling financial and employee information. Comfortable working in a lean environment where responsibilities may evolve. Preferred attributes Experience supporting a small or medium-sized enterprise. Familiarity with payroll, CPF, GST and audit-support processes. Experience working with external accountants and corporate-service providers. Confidence in improving workflows using spreadsheets, cloud applications and automation tools. Service-oriented, resourceful and willing to help beyond a narrowly defined job scope. Insurance and Benefits - $250 WFH budget (one-time) - Insurance and Medical subsidy - Annual $500 Mental Health Subsidy for Therapy and Coaching (or Dental) - Annual $1500 learning and self-development subsidy - Quarterly Team Day offsite retreat - Work from home at least two days a week - Free access to any short courses by CuriousCore and learning partners - Work in a newly renovated office in Woodlands - 14 days paid annual leave - 4 days paid self-care leave a year - Discretionary 13th month annual bonus - Individual KPI and Company Revenue bonus - Paid parental leave for Singaporeans & Singapore PRs - A company work laptop will also be provided for your use