Administrative And Accounts Assistant

Responsibilities: Answer and direct phone calls Organize and schedule appointments and meetings Maintain contact lists Produce and distribute correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Submit and reconcile expense reports Provide general support to Client and Sub-Contractors Provide information by answering questions and requests Research and creates presentations Generate reports Handle multiple task assigned Prepare sales support and account invoices submission Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. Handle sensitive information in a confidential manner Take accurate minutes of meetings Write letters and emails on behalf of other office staff as required Any other ad-hoc duties as assigned by the Management Requirements Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office Administrative Writing Skills Inventory Control Able to multitask and work under pressure At least 3 years of experience in the field or in a related area High school or diploma or equivalent or college degree preferred