Marine Assistant

Description: Maintain and organize departmental records, correspondence, and voyage documentation. Distribute and monitor Notices to Mariners, circulars, and operational advisories. Review, verify, and process invoices related to vessel operations and departmental services. Manage and maintain both electronic and hardcopy maritime reference materials. Update and administer vessel information within HVPQ, Q88, and other vetting platforms. Track and maintain compliance records for IMO, SOLAS, MARPOL, company Drug & Alcohol (D&A) policies, and other regulatory requirements. Coordinate Ship-to-Ship (STS) transfer activities, including logistics and personnel arrangements. Support the monitoring of vessel compliance with Health, Safety, Quality, and environmental standards. Maintain records of vessel incidents, casualties, operational performance, and key performance indicators (KPIs). Coordinate vessel inspections conducted by Oil Majors, terminals, and internal stakeholders. Arrange travel and logistical support for Marine department personnel. Requirements: Prior experience in vessel port clearance, tanker operations, offshore marine activities, or related maritime operations is preferred. Knowledge of MPA port clearance procedures, Marinet, ICA Portals, and relevant maritime regulations. Willingness to board vessels whenever operationally required. Strong communication and coordination skills with the ability to work effectively with internal and external stakeholders.