Assistant HR & Admin Manager / Senior HR & Admin Executive

Key Responsibilities Human Resources 1. Recruitment & Talent Acquisition Manage the full recruitment lifecycle, including manpower requisition, job advertisements, sourcing, candidate screening, interviewing, reference checks, salary proposals, job offers, and onboarding. Partner closely with HODs to understand business needs and workforce planning requirements. Coordinate pre-employment documentation, medical examinations, background checks, and onboarding activities. Develop recruitment strategies and maintain talent pipelines for critical positions. Work with recruitment agencies and external service providers where necessary. 2. Employee Lifecycle Management Prepare employment contracts, confirmation, promotion, transfer, salary adjustment, disciplinary, and resignation documentation. Administer onboarding and offboarding processes. Conduct exit interviews and analyse employee turnover trends. Maintain employee records and HR databases, ensuring accuracy and confidentiality. 3. Performance Management Coordinate probation reviews and annual performance appraisal exercises. Monitor appraisal completion and follow up with department managers. Support performance improvement initiatives and employee development plans. Maintain accurate performance records and reports. 4. Compensation & Benefits Process and review monthly payroll to ensure timely and accurate salary payments. Administer leave, overtime, claims, insurance, and employee benefits. Support annual salary reviews, bonus exercises, and remuneration benchmarking. Handle payroll-related enquiries and ensure compliance with statutory requirements. 5. Learning & Development Coordinate internal and external training programmes. Identify training needs together with department heads. Monitor employee development plans and training effectiveness. Maintain training records and government grant documentation where applicable. Support succession planning and leadership development initiatives. 6. Employee Relations & Engagement Foster positive employee relations and provide HR advisory support to managers and employees. Assist in resolving employee grievances and disciplinary matters. Organise employee engagement activities, staff welfare programmes, and company events. Promote a positive and collaborative workplace culture. 7. HR Compliance & Governance Ensure compliance with the Singapore Employment Act, MOM regulations, CPF, IRAS, PDPA, Workplace Safety and Health (WSH) requirements, and other relevant legislation. Prepare statutory submissions, reports, and declarations accurately and on time. Review and update HR policies, employee handbook, SOPs, and HR procedures. Support internal and external audits relating to Human Resources. Ensure proper documentation and record retention in accordance with company policies. Administration Oversee daily office administration and ensure efficient administrative support across all departments. Manage office facilities, office equipment, company assets, stationery, and pantry supplies. Liaise with vendors, contractors, and service providers to ensure quality services and cost-effective solutions. Coordinate office maintenance, repairs, renovations, and workplace safety initiatives. Manage company insurance renewals, office contracts, and general administrative documentation. Maintain proper filing systems, corporate records, and document control. Coordinate meetings, management events, staff activities, and corporate functions. Support business continuity planning and general office operations. Requirements Degree or Diploma in Human Resource Management, Business Administration, or a related field. Minimum 3 - 5 years of relevant HR & Admin experience, preferably in the manufacturing or industrial sector. At least 2 years of supervisory or team leadership experience will be an advantage. Strong knowledge of: Singapore Employment Act MOM regulations and Work Pass administration CPF contributions IRAS reporting requirements PDPA compliance Employment practices and HR governance Hands-on experience in payroll administration is required. Experience with Info-Tech HRMS/HRIS will be an added advantage. Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint. Excellent communication, interpersonal, and stakeholder management skills. Strong organisational, analytical, and problem-solving abilities. Able to work independently, manage multiple priorities, and meet deadlines. High level of integrity with t…