Admin & Project Coordinator

Job Summary We're a small, hands-on Singapore technology and infrastructure company, and we're building a new property listings platform from the ground up. We're looking for one organised, reliable person to be our right hand — half office admin, half project coordinator. It's a varied role with real ownership: you'll work directly with the business owners, so nothing you do disappears into a big corporate machine. If you like being trusted, staying on top of moving parts, and seeing a product get built, you'll enjoy it here. This role requires business-level proficiency in both English and Mandarin, as you'll be coordinating daily — verbally and in writing — with our Mandarin-speaking development team. Responsibilities - Manage correspondence, emails and calendars, and keep the office running smoothly day to day - Organise and maintain documents, files and records for easy access - Provide basic bookkeeping support — invoices, quotes, and filing - Liaise with vendors and suppliers - Coordinate the property platform build: follow up with developers and designers, track tasks and deadlines, and keep things moving - Take meeting notes, record action items, and prepare simple progress updates - Flag delays or issues to management early - Juggle multiple tasks at once without losing accuracy — and ask questions rather than guess Preferred Competencies and Qualifications - Prior admin or coordination experience is a plus (not essential — attitude matters more) - Comfortable with email, Microsoft Office or Google Workspace, and willing to pick up tools like Trello or Asana - Business-level spoken and written English and Mandarin (required — see above) - Exposure to tech, web or property projects is a bonus Other Information - Contract-to-permanent path based on performance - Small team where your work genuinely matters - Strictly no job agencies - Only Singapore Citizens and PRs may apply