Head Of Administration

Head of Administration Key Responsibilities Manage administrative functions to ensure efficient and effective daily operations. Maintain documentation, records, and compliance requirements in accordance with SkillsFuture Singapore (SSG) regulations. Prepare meeting minutes for the monthly Board of Directors meetings. Provide clinical administrative support. Manage all alumni-related matters. Monitor and coordinate staff training. Respond to public enquiries, emails, and official correspondence. Provide administrative support to the Chief Executive Officer (CEO) and the Clinical & Academic Director. Oversee and coordinate the organisation's IT systems and functions. Qualifications and Requirements A recognised bachelor's degree. Strong written and spoken English communication skills. Relevant experience in administrative or managerial roles will be an advantage. Available for immediate employment. Strong IT skills, including proficiency in Microsoft Word, Excel, PowerPoint, and AI-powered productivity tools. Counselling knowledge preferred. Reporting Line Reports directly to the Chief Executive Officer (CEO). Staff Benefits ECTA offers a comprehensive benefits package in accordance with the Ministry of Manpower(MOM) guidelines, including: A 40-hour work week for 11months of the year and a 44-hour work week for one month each year. Medical reimbursement of up to $750 per annum. Group hospitalisation insurance. Personal accident insurance coverage. Sponsored professional development (selected ECTA courses) Working Hours 8.30 a.m. to 5.45p.m. Salary Range Between $4,500 and $4,900, commensurate with qualifications and experience.