Accounts & Admin. Assistant

ACCOUNTS & ADMIN. ASSISTANT The Accounts & Admin. Assistant serves to support the office and staff with administrative duties. He / She will ensure that the necessary processes and documentations are carried out according to procedures in a timely manner. Administrative Activities of this Role - ADMIN · Attend to telephone calls · Attend to visitors and carry out procedures for visitors to the office · Maintain the office stationaries, office machines, pantry · Collect mail from the head office receptionist · Assist the staff with administrative work such as photocopying, scanning, printing, passing documents to the store · Any other administrative duties assigned by the MD Accounting Activities of this Role - AR · Check and update payments received in the bank accounts, into the Cash Book · Record and deposit cheques received · Manage petty cash · Prepare receipt voucher and manage cash from COD customers · Inform respective sales personnel for those customers paying in advance or COD payments · Update customer Aging Report after receiving payment · Merge PDF of DO, SO, PO and other supporting documents for invoice preparation · Mail or email statement of accounts or invoices to customers Accounting Activities of this Role - AP · Check supplier / subcontractor invoices and supporting documents from Procurement / Project team Update payables in the Cash Book · Prepare payment for approval listing · Prepare for GIRO payment Requirements · Certificate / diploma in Accounting or Finance, or equivalent work experience · Strong attention to detail and ability to accurately perform data entry · Proficient in Microsoft Office (Words, Excel) · Organized and detailed . Independent and outgoing personality . Ability to think out-of-the-box