Dy Divisional Manager, Procurement

Role Purpose Responsible for managing end-to-end procurement for GIIS' projects, facilities, maintenance, fit-out works, and campus operations in Singapore. The role ensures that procurement activities are timely, cost-effective, compliant, transparent, and aligned with project delivery and operational continuity requirements. The role works closely with Projects & Infrastructure, Finance, Legal, Operations, Facilities, school leadership, and vendors to maintain strong governance, commercial value, and audit-ready documentation. Primary Accountabilities · Lead procurement planning, sourcing, RFQ/RFP, tendering, evaluation, negotiation, award recommendation, purchase order processing, and delivery follow-up. · Drive cost optimisation, value engineering, budget control, and commercial transparency. · Manage vendor onboarding, performance reviews, contract renewals, compliance documentation, and issue resolution. · Maintain procurement records, approval trackers, contract registers, cost databases, and management reports. · Ensure procurement activities comply with GIIS policies, approval limits, audit requirements, and Singapore regulatory expectations. Key Responsibilities 1. Strategic Sourcing & Tender Management · Prepare procurement plans based on approved project, facilities, maintenance, and campus operational requirements. · Lead RFQ, RFP, tender, quotation, bid evaluation, negotiation, and award recommendation processes. · Coordinate with technical and user teams to confirm scope, specifications, quantities, timelines, and budget requirements before sourcing. · Identify suitable suppliers, benchmark market rates, and recommend commercially competitive and reliable sourcing options. 2. Vendor, Contract & Compliance Management · Manage vendor onboarding, pre-qualification, compliance documents, insurance records, statutory submissions, and approved vendor lists. · Track vendor performance in relation to cost, quality, delivery, responsiveness, safety, service standards, and issue resolution. · Coordinate contract renewals, service agreements, purchase orders, variation requests, and close-out documentation. · Ensure procurement activities are conducted in accordance with GIIS policies, approval limits, audit requirements, and applicable Singapore regulatory expectations. 3. Cost Control, Reporting & Stakeholder Support · Support budget validation, cost comparison, value engineering, savings tracking, and variance reporting with Finance and project teams. · Maintain procurement trackers, contract registers, approval records, cost databases, delivery logs, and management reports. · Coordinate with Projects & Infrastructure, Facilities, Operations, Finance, Legal, school leadership, and vendors to resolve procurement matters promptly and professionally. · Support urgent operational procurement while maintaining proper approvals, documentation, transparency, and audit readiness. 4. Procurement Governance, Risk & Audit Readiness · Ensure appropriate segregation of duties, approval workflows, quotation comparisons, and documentation controls for all procurement activities. · Identify procurement risks related to vendor dependency, cost escalation, delivery delays, contract gaps, compliance lapses, and emergency purchases. · Maintain audit-ready records for approvals, quotations, evaluations, negotiations, vendor documents, purchase orders, invoices, and contract renewals. · Support internal reviews, audits, management checks, and corrective actions related to procurement governance. 5. Procurement Systems, Data & Process Improvement · Improve procurement templates, trackers, approval notes, comparison formats, vendor evaluation forms, and reporting dashboards. · Analyse procurement data to identify recurring spend, savings opportunities, supplier consolidation, pricing trends, and service improvement areas. · Support the adoption and effective use of procurement, purchase order, and finance systems. · Standardise procurement practices across Singapore campus operations to improve consistency, transparency, and turnaround time. Key Skills & Competencies · Strong procurement, sourcing, tendering, negotiation, and commercial evaluation capabilities. · Good understanding of facilities, maintenance, construction, fit-out, and service procurement. · High standards of integrity, confidentiality, fairness, and transparency in vendor dealings. · Structured, detail-oriented, and able to manage multiple priorities within tight…