Administration Manager

Key Responsibilities Office & Administration Management Oversee the daily administrative operations of the company. Develop and implement administrative policies, procedures, and best practices. Supervise and mentor administrative staff to ensure efficient workflow and high performance. Manage office facilities, equipment, supplies, and service providers. Coordinate company meetings, travel arrangements, and corporate events. Project Administration Support project managers with administrative and documentation requirements. Ensure project records, contracts, permits, and correspondence are properly maintained. Coordinate the preparation and submission of project documentation. Monitor document control processes and maintain accurate filing systems. Assist in tracking project milestones and administrative deadlines. Procurement & Vendor Coordination Coordinate office procurement and administrative purchasing activities. Liaise with suppliers, subcontractors, and service providers. Maintain vendor records and support contract administration. Assist in monitoring purchase orders, invoices, and delivery documentation. Human Resources Support Coordinate recruitment administration and employee onboarding. Maintain personnel records and employee documentation. Monitor employee attendance, leave records, and administrative compliance. Support staff training and development initiatives. Finance & Compliance Support Assist with budget monitoring and administrative cost control. Support invoice processing and expense tracking. Ensure compliance with company policies, workplace safety requirements, and relevant regulations. Coordinate insurance renewals, licenses, and company registrations. Qualifications Bachelor's degree or Diploma in Business Administration, Management, Construction Management, or a related field. Minimum 5 years of administrative or office management experience, preferably within the construction industry. Previous supervisory or team leadership experience. Strong knowledge of construction documentation and project administration. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience with ERP systems or construction management software is an advantage. Excellent organizational, communication, and interpersonal skills. Strong attention to detail and ability to manage multiple priorities. Ability to work independently and collaboratively with project teams.