Estate Admin Executive (12 Months)

Job Purpose We are seeking a proactive and organized Administrative Executive to support procurement activities, project tracking, and coordination functions. The successful candidate will play a key role in ensuring smooth administrative operations, timely procurement processes, and effective coordination among internal teams, vendors, and stakeholders. Key Responsibilities Procurement Administration Source quotations and conduct price comparisons from vendors and suppliers. Prepare purchase requisitions, purchase orders, and procurement-related documentation. Liaise with vendors on quotations, deliveries, invoices, and payment matters. Monitor procurement timelines to ensure timely delivery of goods and services. Maintain procurement records, supplier databases, and contract documentation. Support vendor evaluation and onboarding processes. Project Tracking & Monitoring Maintain project schedules, trackers, and status reports. Monitor project progress, milestones, and deliverables to ensure timely completion. Coordinate with project teams to obtain updates and follow up on outstanding action items. Prepare project reports, dashboards, and summaries for management review. Maintain proper filing and documentation of project records. Coordination & Administrative Support Coordinate meetings, site visits, and project-related activities. Prepare meeting agendas, minutes, and follow-up action logs. Liaise with internal departments, contractors, vendors, and external stakeholders. Manage correspondence, document control, and filing systems. Provide general administrative support to the team as required. Requirements Diploma in Business Administration, Procurement, Project Management, or related disciplines. Minimum 1–3 years of experience in administration, procurement, or project coordination. Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint. Good communication and interpersonal skills. Detail-oriented with strong follow-up and coordination skills. Ability to work independently and manage multiple priorities.