Administrative Assistant

COMPANY DESCRIPTION We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling. RESPONSIBILITIES We are looking for a detail-oriented and organized Administrative Assistant to support our operations team. In this role, you will provide administrative support, coordinate soil disposal logistics with project teams, maintain accurate records, prepare claims, and ensure timely data entry and documentation. The ideal candidate is proactive, meticulous, and able to work effectively in a fast-paced environment while supporting daily operational activities. Provide general administrative support to ensure the smooth and efficient operation of the department. Assist in coordinating lorries and Registered Excavator Operators (REOs) to ensure the timely and efficient transportation of soil to designated external disposal sites. Liaise and coordinate with project and site teams on soil disposal activities and deliveries to the storage area. Perform accurate data entry of daily job sheets. Record and update daily soil disposal movement and volume information. Prepare and process claims for external soil disposal chits. Maintain and organize departmental records through both electronic and hard copy filing systems. Performing other duties or tasks as assigned by the immediate superior or HOD. QUALIFICATIONS Diploma or equivalent qualification in Business Administration or a related field. Minimum 3 years of relevant experience in administrative, project coordination, or project support roles. Experience in the construction or engineering industry is an advantage. Basic understanding of project documentation, reporting, and claims processes. Strong organizational skills with attention to detail. Good communication and coordination skills. Proficient in Microsoft Office applications. OTHER INFORMATION Work Schedule: 5-day work week. Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore) Employee Benefits: Transportation: Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience Company-provided lunch bus for easy access to meals. Annual Leave: 14 days of annual leave, with additional leave based on tenure. Telecommunication: Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans. Healthcare: Access to Medical Teleconsultation services for quick, easy healthcare consultations. Comprehensive medical benefits including dental care and health screenings. Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security. Why Join Us? Build the Future: Deliver high-impact civil engineering projects that transform communities Grow with Us: Opportunities for career progression and continuous skill development. Innovate & Solve: Tackle complex challenges with cutting-edge solutions. Collaborative Team: Work in a supportive, idea-driven environment. Legacy of Impact: Create tangible value through infrastructure that lasts. Please note that your application will be sent to and reviewed by the direct employer - Ley Choon Constructions and Engineering Pte Ltd