Marine HR Executive, Planning

We are looking for an experienced and detail-oriented Marine HR Executive (Planning) for one of our global shipping clients. The role focuses on crew management, recruitment, and compliance for vessel operations. The position serves as the central point of contact (PIC) for all Marine HR matters pertaining to the assigned vessels. The ideal candidate should have at least 3 years of relevant experience in Marine HR, either onboard ships or ashore. He/she should possess strong communication skills, the ability to coordinate effectively with various departments, and a commitment to maintaining high standards in crew readiness and training. Responsibilities: Recruitment and Crew Management: Monthly review crew requirements and provide updates to Marine HR Managers on recruitment needs. Maintain regular communication with manning offices and promptly respond to recruitment requirements monthly. Support the recruitment process by screening and shortlisting crew applications received from manning offices. Conduct comprehensive background checks, including verification of past employment history, to ensure compliance with company standards. Collaborate with manning offices to clarify license certificate statuses and address any significant medical issues. Assist in scheduling timely interviews for eligible candidates. Evaluate the recruitment flow and operational systems of manning offices for ongoing process improvement. Develop, implement, and assess initiatives aimed at continuously recruiting competent ship staff from diverse sources and recruitment channels. Vessel Manning and Scheduling: Plan, administer, and monitor Ship Staff rotation, pooling, and team migration for efficient manpower deployment and utilization. Regularly review unassigned Ship Staff, plan the assignments for those ready to join, and submit a list every fortnight for discussion with the MARINE HR Manager, addressing any performance or medical issues. Coordinate with Manning office to ensure readiness of existing VMT Ranks, and upon readiness in all aspects, assign them to vessels with the approval of Fleet Managers / Operation Managers in compliance with company policies, procedures, STCW requirements, and relevant policies under QSP 0903 and the Manning Manual. Compile and analyze manpower statistics and competencies to meet current fleet staffing requirements and anticipate manpower needs resulting from fleet expansion. Provide monthly reviews of VMT new hire requirements to the Marine HR Manager, considering the present fleet size and expected fleet additions or deletions over the next 12 months. Evaluate potential promotion candidates into VMT ranks, taking into account fleet size and available VMT staff. Upon approval of New Hires received from Fleet/Technical Managers and the Marine HR Manager, send approval messages to the Manning offices and assign ship staff based on readiness. Documentation / Process Compliance and Enhancement: Maintain an efficient documentation system for all new hires and rejoinders, including qualifications, certifications, and experience, for reference, planning, and audit purposes. Assist in ensuring accuracy in ITF renewals and documentation. Support the Marine HR Manager in handling crew management matters related to CBA and interactions with crew unions. Ensure vessels always meet MLC requirements and Companys manning standards, promptly highlighting any non-compliance issues to the Marine HR Manager. Administer, review, and enforce ISO procedures and requirements for Marine HR processes, including following up on NCRs and other ISO documentation and procedural requirements relevant to Marine HR activities. Communicate and educate our appointed manning offices worldwide on the importance of compliance with Company procedures, zero tolerance policy (no license, no joining) on Marine HR management, and the necessity for all officers and crew to be suitably qualified, experienced, and certified as per STCW 95 requirements. Coordinate with Crew accounts for remittance and keep the Manning office updated regarding LLP requests for VMT members on leave, obtaining approval from the Marine HR Manager. Facilitate pension requests for VMT ranks, liaising with the Manning office and Crew accounts for approval and remittance, while ensuring the Manning office is updated on the pension process and remittance details. Promptly address all ship staff queries related to Marine HR issues by providing timely responses to each se…