HR & Administrative Executive

Key Responsibilities: Process monthly payroll accurately and on time for approximately 40 employees. Maintain and update employee records, personal files, employment contracts, and HR documentation in the Info-Tech HR system. Prepare employment-related documents and correspondence, including appointment, confirmation, salary adjustment, and resignation letters. Manage staff leave, medical leave, attendance, and overtime records. Handle all matters relating to foreign workers' work passes, including applications, renewals, cancellations, issuance, lodging arrangements, address updates, security bonds, and medical examinations. Assist with recruitment activities, including job postings, advertisements, interview coordination, onboarding, offboarding, orientation, and exit clearance arrangements. Liaise with government agencies, insurance companies, and external vendors on HR and administrative matters. Manage office administration matters, including office supplies, stationery, staff uniforms, and vendor coordination. Administer and maintain records for Cash Card claims, diesel tokens, traffic summons, ERP and parking claims, and fuel cards/tokens. Coordinate vehicle inspection schedules, Vehicle Parking Certificate (VPC) applications, road tax renewals, vehicle insurance renewals, season parking renewals, and insurance claims. Maintain company licenses, permits, and administrative records, and ensure compliance with vehicle-related documentation requirements. Monitor drivers' license validity, vocational licenses, and maintain records of employee certifications and training. Assist in the preparation of reports, company policies, and other administrative documentation. Perform other HR, administrative and ad-hoc duties as assigned by management. Job Requirements: Professional Certificate, NITEC, GCE "N" Level or GCE "O" Level qualifications. At least 1 year of relevant working experience in HR and administrative functions. Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint). Well-organised, meticulous, and able to handle confidential documents with accuracy. Basic knowledge of the Singapore Employment Act and good HR practices. Good interpersonal, communication, and organisational skills. Able to work independently and as part of a team. Prior experience with payroll or HR software (e.g. Info-Tech) will be an advantage. Working Hours: Monday to Friday: 8.30am to 5.30pm Alternate Saturday: 8.30am to 12.30pm