Admin Executive

Admin Job Scope: Responsibilities Collect documents at the reception counter, record details in the register, and deliver them to the respective departments to ensure smooth document flow. Enter incoming document data accurately into the ERP system to maintain up-to-date records. Arrange local courier services for timely delivery of documents to banks, shipping lines, and other recipients. Prepare and arrange overseas courier shipments by generating DHL/Fedex courier dockets from the system. Check the postage mailbox daily and distribute incoming mail to the relevant departments promptly. Scan invoices and organize them systematically in designated folders for easy retrieval. Perform photocopying of documents to support office operations. File invoices securely to maintain organized and safe document storage. Book air tickets and hotel accommodations and arrange visas for office staff and guests to facilitate business travel. Monitor stationery and pantry supplies, placing orders as needed to maintain adequate stock levels. Package yarn samples and send them to customers via courier to support sales and customer service. Perform other administrative duties as assigned to support office functions.