Project Admin (Payroll, Work Permits, Recruitment & Contract Admin))

Admin & HR As (Full time / Part Time / Flexi Hours) 📍 Location: Serangoon North 📅 Working Hours: Mon–Fri, 10.30am - 3.30pm 💰 Salary: $14 -19/hr Requirements: ✔ Diploma/ Nitec in Business Admin, HR or related field ✔ 1+ year HR/Admin experience ✔ Basic knowledge of HR Practices ✔ Familiarity with HR/ Accounting software (Xero) will be at advantage Key Responsibilities 🧑‍💼 Construction HR & Compliance (Core Function) Manage Work Permit / S Pass applications, renewals and cancellations via MOM portal Ensure compliance with MOM, BCA, WSH and foreign manpower regulations Coordinate workers’ mandatory training (CSOC, SEC(K), CoreTrade, Work-at-Height, etc.) Maintain site deployment records and manpower allocation planning Handle payroll preparation including overtime and site allowances Monitor quota, levy and renewal timelines 📂 Project & Contract Administration Prepare and submit project documentation (Method Statements, RA, SWP, insurance, checklists) Coordinate documentation submissions to Main Contractors / MCST / Consultants Support tender documentation (GeBIZ / BCA / public sector portals) Track project progress claims and variation orders Maintain organized project filing system (hardcopy & digital) 📊 Client & Operations Coordination Coordinate site inspection appointments Prepare quotations and follow up with clients Track sales enquiries and maintain CRM records Liaise with suppliers and subcontractors 🎯 Requirements (Important for S Pass Positioning) Minimum 3–5 years relevant experience in Construction HR / Project Administration Strong knowledge of MOM Work Permit & S Pass regulations Familiar with BCA construction compliance requirements Experience handling foreign worker matters in construction sector Proficient in Microsoft Excel (including payroll tracking) Able to work independently in SME construction environment Diploma / Degree in Business, HR, Construction Management or related field 💰 Salary Range SGD $3,300 – $4,800 per month (commensurate with experience) 🕒 Employment Type Full-Time 5.5 days work week (Construction Industry Practice) Raise PO in Xero PettyCash Maintain Filing & Documentation (invoices, receipts)