Assistant Project Manager

Job Purpose Provide coordination, administrative and analytical support to the Project Manager to ensure seamless project execution. Key Accountabilities 1. Administrative Coordination Prepare and maintain project dashboards (Gantt charts, cost trackers, risk heat maps). Draft meeting agendas, record minutes and track action‑item closure across stakeholders. 2. Documentation & Compliance Manage permit applications (e.g. MOM, PUB, BCA submissions) and tracking of approval cycles. Maintain transmittal registers, drawing logs and HSE compliance records. 3. Data Analysis & Reporting Consolidate weekly progress data: man‑hours, material receipts, subcontractor productivity. Support financial reporting: compile budget vs. actual, invoice schedules and cashflow forecasts. 4. Procurement Support Assist in RFQ issuance, bid evaluation scoring and vendor onboarding documentation. Track long‑lead items and escalate potential schedule impacts. Qualifications & Experience Diploma or B.Eng with 2–4 years in project coordination or planning roles; exposure to large‑scale Engineering projects. Basic understanding of contract terms, procurement processes and regulatory filings. Core Competencies Highly detail‑oriented and process‑driven. Strong written & verbal communication; able to engage with technical and commercial teams. Skilled in Excel, MS Project and SharePoint/document‑management platforms. Negotiate scope changes and manage high-stakes client communication.