Executive Assistant & Administrator – Luxury Beauty Brand

Benefits: Competitive Basic Salary + AWS + Variable Bonus Location: Central Work Hours: 5-Day Work Week, Office Hours Job responsibilities: Executive Support Manage calendars, expense claims, travel arrangements, and schedules for the Senior Vice President and executive management as required. Coordinate and prepare for internal and external meetings, including agenda planning and the compilation of presentation materials. Review and summarise reports and documents, and prepare background materials and correspondence when necessary. Serve as the key point of contact between executives, employees, clients, and external stakeholders. Team Operations & Administration Ensure timely and accurate communication and information flow across the team. Provide full-spectrum administrative support to Leaders and their respective teams. Manage mail and courier services. Coordinate onboarding activities for new hires, including access passes, IT equipment, and system requests. Manage new vendor onboarding and purchase order (PO) creation processes for the department. Undertake ad-hoc duties and special projects as assigned from time to time. Events & Employee Engagement Plan and coordinate events, workshops, team-building activities, and other engagement initiatives. Process Improvement & Strategic Support Support strategic initiatives and change management activities within the assigned business group. Identify opportunities to improve processes and enhance team efficiency. Prioritise and manage multiple projects and tasks simultaneously. Requirement: Diploma in any field of study. Minimum 5–8 years of experience providing executive support to senior leadership. Proven expertise in complex calendar management and coordinating executive meetings and schedules. Proficient in Microsoft Office applications, including supporting the preparation of professional presentations and management materials. Hands-on experience in coordinating travel arrangements and itineraries for senior…