Administrative Executive (Accounts, HR & Operations Support)

About Us Aero Supplies Systems Engineering Pte Ltd (ASSE) is a Singapore-based engineering company providing engineering, procurement, project management, and industrial equipment solutions across various industries. We are seeking a dedicated and detail-oriented Administrative Executive to support our Accounts, HR, Procurement, and Operational functions. Key Responsibilities Accounts & Finance Prepare invoices, quotations, purchase orders (POs), delivery orders (DOs), and statements of accounts. Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions. Monitor customer payments and supplier invoices. Perform bank reconciliations and maintain accurate financial records. Assist with monthly financial reporting and year-end audits. Prepare and coordinate GST submissions and supporting documentation. Liaise with external accountants, auditors, and tax consultants. Human Resources & Payroll Maintain employee records and personnel files. Prepare and process monthly payroll calculations. Handle CPF submissions, employee claims, and statutory contributions. Assist with leave management, attendance tracking, and onboarding of new employees. Support work pass administration, renewals, and employee documentation. Coordinate staff training records and certifications. Procurement, Logistics & Shipping Prepare quotations, purchase orders, and supplier correspondence. Coordinate with local and overseas suppliers regarding purchases and deliveries. Prepare and manage shipping documents, including: Commercial Invoices, Packing Lists, Delivery Orders, Certificates of Origin, Freight and Export Documentation Liaise with freight forwarders, couriers, and customers regarding shipment schedules. Administration & Operations Support Manage office administration and document control. Organize company records and filing systems. Assist management with reports, presentations, and correspondence. Coordinate meetings, travel arrangements, and company events. Support project …