Administrative Assistant (Oil&Gas)

Administrative Assistant (Oil&Gas) 12-Month Contract Location : Jurong Refinery Company Transport Provided Industry : Oil & Gas Our client is one of the world's largest publicly traded international oil and gas companies. They are actively looking for Administrative Assistant to join their operations. Job Summary To ensure that their client groups are supported appropriately through activities such as organizational logistics, expense administration, travel coordination, and event logistics. Additionally, Assistants are responsible for building technological and foundational skills necessary to support decision making which may involve cross-cultural and high exposure clients internally, externally, and cross-functionally. Responsibilities: Provide guided administrative support to client group. May be functional based role that supports mid-level managers and events with limited exposure. May support executing or overseeing key processes for a broader team rather than general, individualized support. Develop foundational skills and knowledge to execute tasks and utilize technology. Build skills by identifying resources. Learn about the business through mentoring relationships and asking questions. Manage expense reports, invoices, time writing, and time keeping Coordinate scheduling of meetings and events Process personnel logistics activities including org charts and communication Manage office logistics and supplies, including but not limited to stationery, snacks, uniform, PPE and equipment Make travel arrangements as necessary May support a key process for a broader team or organization Perform purchase requisition creating and other transactions on EM platforms, including but not limited to SAP, accrual posting, KPA flex, workforce report, capex/opex report and stewardship deck preparation Follow up on Purchase Request/ PO/ LVPO creation and inform vendors once ready Follow up on invoices and vendor payment status as necessary Coordinate air freight and mail as necessary Book training slots for personnel as necessary Safety Fire warden during Emergency Response WebCAT administrator and Enablon Power User AP Polaris Power User as required Requirements: Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, typing and dictation, excellent administrative coordination abilities, customer service experience Lim Pey Chyi – Apple.lim@manpower.com.sg Recruitment Consultant (R2090579) Manpower Staffing Services (S) Pte Ltd EA Licence: 02C3423